Select Settings from the navigation bar to access the pages where you can set preferences for your email account.

Settings Menu

Options

• Go to Settings > Options to do any of the following procedures

Changing your Account Name or Password

1. Enter the name change and/or new password entries
2. Click Save

Turning on or off Automatic Email Forwarding

1. Specify the email address of the account you want your email to be forwarded to
   
   
   • Select the Don’t leave a copy of a forwarded message in this mailbox checkbox if you do not want to keep copies of your account’s incoming email
     
     
2. Click Save

To turn off the Automatic Email forwarding feature:

1. Delete the email address of the account where your incoming email was being forwarded
   
   
   • Make sure that the Don’t leave a copy of a forwarded message in this mailbox checkbox is not selected.
     
     
2. Click Save

Specify Reply Format, Email Signature, or a Reply-to Email Address

1. Make the changes you require to any of these fields according to onscreen instructions
2. Click Save

Specify the Number of Messages to be Displayed in Lists

1. Enter the number of messages you want to see on each page
2. Click Save

User Contact Information
This information can be used to keep your personal and professional contact information current for the system administrator.

Changing Business or Home Contact Information

1. Go to Settings > User Contact Information
2. Make the changes you require
3. Click Save
   • Click Close if you want to go back to the Settings Menu without saving changes

Auto-Reply
You can create an email that will be sent automatically in response to any email you receive (such as a vacation notification), and you can restrict the auto-reply email to particular situations.

• Go to Settings > Auto-Reply to do any of the following procedures

Turning an Auto-Reply Email On or Off
To send an auto-reply email automatically:

1. Select the Enable Auto-Reply checkbox
2. Click Save

To turn off the auto-reply email feature:

1. Deselect the Enable Auto-Reply checkbox
2. Click Save

Setting Auto-Reply Restrictions
You can set specific conditions for when auto-replies should not be sent, such as when a message is sent FROM a particular address. You can also specify that you do not want auto-replies sent to an alias on your email account.

Do not send Auto-Replies to an Alias:

1. Select the Reply only if original message is sent to me checkbox.
2. Click Save

Do not reply to Email addresses & Mailing Lists:

1. Do one of the following to exclude certain addresses from receiving your auto-reply
   
   
   • Enter any email addresses for individuals to whom you do not want auto-replies sent in the Email Addresses field
     
     
   • Enter any email addresses for mailing lists to which you do not want auto-replies sent in the Mailing Lists field
     
     
2. Click Save

Creating an Auto-Reply
You can specify whether an auto-reply is only ever to be sent once to each email address and whether the auto-reply is to include the text of the original message or not, as well as specifying the email address that should be used to send the auto-reply.

Use the following for these actions:

• Reply only once to each sender (check this box if you only ever want the auto-reply sent once to each address)
• Include original message in auto-reply (check this box if you want the sender’s original message text quoted in your auto-reply)
• Reply sent from: (enter the email address you want to use to send the auto-reply – leave this field blank if you want to use your usual address)

Writing the Auto-Reply Email

1. Write the text for your auto-reply email in the Message field
2. Click Save

Email Filters
You can turn on or off, or modify the severity of the filters used to check incoming email for spam, viruses and forbidden attachments.

• Go to Settings > Email Filtering to do any of the following procedures

Forbidden Attachments
Forbidden Attachments are defined by the system administrator and are listed below. Typically a forbidden attachment is a file type that is deemed to pose an unnecessary risk to the system, such as a file with a “.vbs” extension which is commonly used to spread computer viruses via email.

Forbidden attachment settings are modified in the same way that your anti-spam and anti-virus settings are treated, which are explained in the following sections.

NORMAL	STRONG	EXTREME
*.BAT *.COM *.CMD *.EXE *.HTA *.LNK *.PIF *.SCR *.SHS *.VB* *.{*	*.386 *.ACM *.ADE *.ADP *.ASX *.AVB *.BIN *.CD* *.CHM *.CLA* *.CPL *.CNV *.CS* *.CRT *.DLL *.DRV *.DVB *.GMS *.HLP *.HTT *.INF *.INI *.INS *.ISP *.JS* *.JTD *.MSC *.MSG *.MSP *.MST *.MPD *.NWS* *.OBD *.OCX *.OFT *.OV* *.REG *.SCT *.SHB *.SHW *.SMM *.SYS *.TLB *.TSP *.VSS *.VST *.WBT *.WIZ *.WSH *.VXD *.WBK *.WSC *.WSF	Includes NORMAL and STRONG *.BAS *.CPT *.EML *.MD* *.HTM* *.MHT* *.MPP *.MPT *.MSI *.PCD *.PL *.PLX *.POT *.QPW *.RTF *.WPD *.VS*

Modifying your Anti-Virus Filter Settings
To specify what you want to happen to email with viruses, go to Settings > Email Filtering > Anti-Virus:

1. Choose either:
   • Delete message immediately (you will never be able to review messages that have viruses)
        OR
   • Block message into Quarantine (you will be able to read the message, but not to open any attachment that has a virus)
2. Click Save

To turn Virus Filtering on or off:

1. Choose either:
   • Normal to turn on virus filtering
        OR
   • Disabled to turn virus filtering off
2. Click Save

To modify Virus notification settings:

1. Choose:
   • Sender receives notification to let a sender know that they sent a virus
   • Recipient receives notification to let a recipient know that they have email in Quarantine with a virus
2. Click Save

Modifying your Anti-Spam Filter Settings
To specify what you want to happen to email identified as spam:

1. Choose either:
   • Delete message immediately (you will never be able to review messages identified as spam)
        OR
   • Block message into Quarantine (you will be able to release the message to your inbox)
        OR
   • Tag messages as spam but allow them all through to your inbox
2. Click Save

To choose the level of Spam Filtering:

1. Choose either:
   • Disabled (no spam filtering)
        OR
   • Normal (basic spam filtering)
        OR
   • Strong (advanced spam filtering used)
        OR
   • Extreme (can occasionally result in false positives)
2. Click Save

Rules
You can create settings for the automatic filing of incoming messages to specific folders based on subject lines, or senders, or recipients, or attachments.

Creating Rules

1. Go to Settings > Rules, and click Add Rule
2. Enter the name you want to call the rule
3. Select the email account to which you want to apply the rule
4. Choose the filters you want the rule to use
   • Click More to have options to further refine the filter
5. Choose the action you want to perform on the email that is caught by the filter
   • Choose Discard to delete the email automatically
        OR
   • Select the folder you want the email to be automatically filed into

 

Selecting the order in which rules are applied

1. Select the rule you want to move
2. Click either
   • Move up to apply the rule before another
   • Move down to apply the rule only after another one has been applied first

Deleting Rules

1. Select the rules you want to delete
2. Click Delete

 

External Accounts
You can specify the details of email accounts (other than your WebMail account) from which you want to retrieve email.

Adding an External Email Account

1. Click Add Account
2. Enter the name you want to call the account
3. Enter the address of the mail server,
   for example: mail.domainname.com
4. Select the email protocol the account’s server uses
5. Enter the account’s username
6. Enter the account’s password
7. Click Save Account

Deleting External Email Accounts

1. Select the accounts you want to delete
2. Click Delete

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